For instance, the administrator can create a policy with one set of registry settings for machines in the accounting department and policy with another (lock-down) set of registry settings for kiosk terminals in the visitors area. When a machine is moved from one scope to another (e.g. changing its name or moving it to another organizational unit), the correct policy is automatically applied. When a policy is changed it is automatically re-applied to all machines currently in its scope.
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The policy file is created by a free tool by Microsoft that goes by the filename poledit.exe for Windows 95/Windows 98 and with a computer management module for Windows NT. The editor requires administrative permissions to be run on systems that uses permissions. The editor can also directly change the current registry settings of the local computer and if the remote registry service is installed and started on another computer it can also change the registry on that computer. The policy editor loads the settings it can change from .ADM files, of which one is included, that contains the settings the Windows shell provides. The .ADM file is plain text and supports easy localisation by allowing all the strings to be stored in one place.
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In Windows, use of the registry for storing program data is a matter of developer's discretion. Microsoft provides programming interfaces for storing data in XML files (via MSXML) or database files (via SQL Server Compact) which developers can use instead. Developers are also free to use non-Microsoft alternatives or develop their own proprietary data stores.